Assistant Project Manager – 24 months FTC
We are seeking an Assistant Project Manager to support our ambitious Digital Programmes, across Somerset Foundation Trust.
This is an exciting opportunity and a great time to join an experienced and supportive multidisciplinary team.
The post holder will have individual responsibility for the delivery of small to medium sized projects, or workstreams, as part of our large scale digital transformation programmes.
The base for this role is County Hall, Taunton but we are a flexible employer so the opportunity to work from other locations including home will be considered. The role will require travel between sites as we support acute, community and mental health services within the county.
The job will be to take day-to-day ownership of a single or multiple projects or workstreams, spanning the entire process from planning through to implementation and transition to operational use. A strong emphasise will be placed on ensuring change management processes are in place, working with our Improvement Team to delivery digitally enabled and clinically led change, underpinned by robust benefit plans.
Main duties of the job
The post holder’s role will use their project management skills and be responsible for supporting the delivery of complex projects. The post holder will also have individual responsibility for the delivery of small to medium sized projects. This will include:
- management and/or support of single or multiple projects spanning the entire process from planning through to implementation and transition to operational use;
- ensuring project objectives are delivered within budget, on time and to the standard and quality required as directed by the Project Manager or Programme Manager;
- ensuring change management processes are followed, working with the Improvement Team to delivery digitally enabled change;
- ensuring business benefits are identified and owners agreed and assigned to achieve through the Improvement Programme Management Office;
- ensuring communication is maintained between all stakeholders throughout the project lifecycle, organisational procedures are adhered to, objectives are identified and met, and benefits realised from the implementation of the change;
- working with suppliers and staff (both clinical and non-clinical) to deliver systems and processes to support and improve patient care and business efficiency.
The core function of this role will be to enable the delivery of digital functionality within the scope of assigned projects and to support change as a result.
Working for our organisation
As an organisation, the NHS offers a wide range of benefits including flexible working, fantastic pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.
The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone’s throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.
There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will to experience the best of both in Somerset, the countryside and the cosmopolitan – there is truly something for everyone!
Detailed job description and main responsibilities
The post holder will be required to;
- Persuade project boards and staff of the importance of the project, negotiate with and motivate staff on project delivery.
- Ensure effective communication of project plans and the associated benefits to staff and other identified stakeholders.
- The nature of the communications will often involve complex information via various mediums including presentations to large groups and/or clinical, technical audiences.
- Good interpersonal skills and ability to build and maintain successful working relationships.
- Management of project teams ensuring projects are supported and delivered in line with the planned and agreed timescales, delivering the functionality and benefits identified.
- Overcome resistance to change, eliciting agreement and co-operation from staff (clinical, administrative, technical and non-technical) at all levels of the Trust, using persuasive skills.
Planning and Organisation
• Work with managers to implement changes in working practices that arise as a result of redesigning business processes and digital requirements.
• Challenging assumptions of ‘as is’ processes through evidence derived from real world observation.
• Analysis of business processes spanning multiple departments within the Trust, incorporating process/workflow mapping and data collection.
• Manage the planning and organisation of own and project team’s workload, which involves prioritising a demanding workload and providing direction to project and direct team members.
• Participation in writing of business cases and other project documentation including Project Initiation Documents (PIDs), project plans, technical specification documents, risks and issues logs, stakeholder, communication and benefit plans.
• Monitor progress on activities and provide regular reports to the Digital Programme Manager.
• Ensure risks are documented and communicated to the appropriate governance board.
Responsibility for Finance, Equipment & Other Resources
• Support the team in conjunction with other specialist areas (Finance, Information etc.) to ensure value and benefits of change projects are identified in early stages of development and governance procedures are operating effectively.
• Plans and schedules how agreed budgets have been allocated and identifies any actual or potential deviations from budgets/ agreed tolerances and recommends corrective action to the appropriate governance board.
• Comply with local and national financial policies and procedures.
Responsibility for Supervision, Leadership & Management
• Lead by example as an ambassador for continuous improvement and person centred approaches to the delivery of care.
• Responsible for directing staff during the project (e.g. day to day management of project tasks).
• Hold regular project team meetings to ensure staff are clear about work objectives and update on any new developments, issues or change in policy.
Information Resources & Administrative Duties
• Work on their own initiative and manage their own workload. They will work in a manner that maintains and promotes quality.
• Generates own documentation in Trust house style with Improvement branding and access team support where required to create reports, maintain project information system.
• Ensure compliance with the information standards, guidance, policies and procedures defined by the Trust.
- Qualifications & training
- Skills & attributes
- Communication skills
- Planning & organisation
- Qualifications & training
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