Document Controller

Bylor

Document Controller

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Organisation Information: 

Bouygues Travaux Publics (TP) and Laing O’Rourke, two of Europe’s most dynamic engineering and construction specialists, are working together in a joint venture named BYLOR to deliver the main civil engineering works at Hinkley Point C (HPC) worth over £2.8 billion.
Bylor are pushing the boundaries of innovation and modern technology while delivering high quality construction on a massive scale. Bylor have already broken the UK record for the largest continuous concrete pour of 9,000m3 of concrete.

This is great opportunity to be part of a dynamic organisation that is challenging the industry and making history.

Purpose of the role:

The Document Controller is responsible to perform document control functions for BYLOR and support the Quality Manager to implement the document control system.

Key responsibilities and specific accountabilities:

 

  • Perform registration, dispatch, filing and archiving of formal documents in Bylor’s & Client’s EDMS
  • Follow-up and expediting the construction execution documents, quality records, client’s returned comments.
  • Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project,
  • Quality checking documents for compliance (format, completion, signatures..), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issuance into the Clients’ EDMS
  • Perform registration, track review & approvals within Bylor, issue and track in Client’s system project deviations (Request for Information, Field Change Requests, Non-conformances, observations). Assist in controlling & following deviations until closure and capturing in the handover reports.
  • Coordinating with Bylor Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance
  • Tracking completion of handover files
  • Train Bylor, Suppliers and Client’s staff on document control requirements, processes and use of Bylor’s EDMS tools.
  • Ensure system improvements established are properly implemented;
  • Be Document Control’s point of contact for the Bylor teams and Suppliers
  • Liaise with the Client’s Document Control staff on minor day to day document control issues.
  • Inform the Quality Manager of issues, adjustments and improvements required in the supporting means such as templates, registers and EDMS tools, which require administrator rights.
  • Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated metadata is correctly allocated and captured.
  • Implement and monitor EDMS workflows to ensure always the correct version at the point of use;
  • Control obsolete documents (superseded and cancelled);
  • Provide weekly, monthly, progress reports and other reports as required.

Key Skills & Competencies 

Required:

 

  • Be a self-starter who takes the initiative, is tenacious and be passionate about quality and continuous improvement
  • Have attention to detail and appreciate the importance of accurate record keeping and conforming with project procedures
  • Take ownership of your work and work effectively with minimal supervision
  • Be able to multitask in a fast-paced environment
  • Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level
  • Ensure that teams receive the necessary assistance and appropriate processes are being followed
  • Be a good listener and work well with others
  • Be familiar with tablets and mobile technology
  • Be able to quickly learn new software, and show others how to use it
  • Be proficient in Microsoft Excel

Desirable (but not essential)

 

  • Previous experience in information management / document control
  • Previous experience on a major project
  • Existing knowledge of a digital records system or document control system
  • Problem solving and logic-based troubleshooting skills
  • Demonstrated ability to work successfully with a diverse group of customers

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

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Job Overview
  • Salary
    £ Competitive
  • Job Category
    Admin / Clerical / Reception
Job Location