Team Secretary – CAMHS Community and Urgent Care

  • Full time
  • Part time
  • Taunton, Somerset
  • Posted 2 weeks ago
  • £20,330 - £21,777
  • August 15, 2022

Team Secretary – CAMHS Community and Urgent Care

To work as part of the CAMHS community and urgent care teams providing comprehensive secretarial/reception services including telephone duties, typing (including audio), filing, dealing with incoming and outgoing mail, arranging appointments, ordering of goods, petty cash, and generally assisting in the co-ordination of the smooth running of the team as a whole.

Main duties of the job

 

The role will include arranging appointments, filing, minute taking, supporting the receptionist and other typical administrative tasks.

We are looking for someone who is able to use their own initiative, work well with other people, is able to work on their own, as well as being able to approach others for support.

The right candidate will have excellent IT skills and be able to prioritise tasks.  The post holder needs to have administrative training to at least a level 3 standard in addition to experience in working within mental health services.

If you are looking to be part of a busy and dynamic team, working closely with colleagues, to support a positive and successful delivery of service to young people, please do apply.

 

 

Working for our organisation

 

As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.

The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone’s throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.

There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will experience the best of both in Somerset, the countryside and the cosmopolitan – there is truly something for everyone!

 

Detailed job description and main responsibilities

Duties and Responsibilities

  • To collate and distribute incoming and outgoing communication into the team via post and email on a daily basis.
  • To organise and maintain a room booking system for meetings and appointments for various professional team members.
  • To assist in ensuring relevant files, papers, refreshments, etc are available for meetings.
  • To take initiative where necessary, prioritising the workload to ensure deadlines are met.
  • If required, to take responsibility for maintaining a small record storage area in their work place

Please see attached job description for more information. 

 

 

Person specification

Qualifications and Training

Desirable criteria
  • Audio Typing
  • NVQ Business Administration Level 3/equivalent

Knowledge & Experience

Desirable criteria
  • Experience of contact with users of mental health services.
  • Experience of children and Young People’s Services.
  • Previous administrative experience.
  • Knowledge and Experience of Microsoft Office packages.

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Job Overview
  • Salary
    £20,330 - £21,777
  • Job Category
    Admin / Clerical / Reception
Job Location